Policies
Terms and Conditions
Click here to download the Seguin-Guadalupe County Coliseum Terms and Conditions.
Alcoholic
Beverages
Alcoholic Beverages may be served within the Coliseum during certain appropriate functions such as dances, receptions and banquets. The City's contracted concessionaire must provide alcoholic beverages including keg beer and wine. The City's contracted concessionaire must also purchase set-ups, soft drinks and mixers. The only exception is liquor, which individual customers may bring into the Coliseum. If the customer requests liquor to include full bar service, the customer must be a 501(c)3 non-profit organization. A one-day temporary liquor permit will be provided at a cost. The service or sale of alcohol to minors is prohibited by law. At least one off-duty Seguin Police Officer must be present at any function where alcohol is served or sold. The exact number of officers will be determined by the Coliseum Manager in conjunction with the Seguin Police Department.
Birdseed/Confetti/Glitter/Rice
The use, display or throwing of birdseed, confetti, glitter or rice is prohibited inside any building and on the Coliseum grounds. The customer will be billed for the labor and materials required for clean up resulting from non-adherence to this policy. The Coliseum Manager and Facilities and Grounds Superintendent will determine the amount billed.
Decorating/Set-up/Tear Down Times and Chares
The customer has the following options:
a) The customer may use the day of the event for set up and tear down during regular contracted hours at no additional charge. Regular rental rates apply.
b) If the coliseum is not already in use, the customer may use the day before the event for set up and the day after the event for tear down, but must pay regular rental rates for those days.
c) If the coliseum is not already in use, the customer may use the day before the event, during regular business hours for $50.00 per hour.
d) If the coliseum is not already in use, the customer may use the day before the event beyond regular business hours for $70.00 per hour with a minimum of 2 hours.
Deposits
Upon reaching an agreement, the Coliseum will issue a contract for the customer's signature. The customer must sign, return the contract and submit two different types of deposits, a Reservation Deposit and a Security Deposit. The Security Deposit is only required for private events where the general public is not invited to attend.
a) Reservation Deposit
The Reservation Deposit is to secure the rental date of the Coliseum. The customer must submit fifty percent of the rental fee by the due date as specified on the contract. The due date of the rental fee is ten business days from the date that is stated on the customer signature page.
b) Security Deposit
The Security Deposit will be refundable and returned to the customer by mail if there is no damage to the inside of the Coliseum, Coliseum property and Coliseum grounds. Damage includes excessive amounts of trash inside the Coliseum and on Coliseum grounds.
Number of Guests |
|
Deposit Amount |
1-100 |
|
$200 |
101-200 |
|
$300 |
201 + |
|
$400 |
Contracts are not considered legally binding until signed by all parties AND required deposits are timely received. Checks should be made payable to the City of Seguin.
Customers may be charged additional amounts if damages exceed the deposit amount.
Rental Rates
The City of Seguin in accordance with the State of Texas has established Ordinance No. 1063 entitled “Ordinance Establishing a Fee Schedule To Be Charged by the City of Seguin for the Rental of the Seguin-Guadalupe County Coliseum.”
The rental rates for the entire Coliseum are as follows:
| Sunday |
$500 |
| Monday, Tuesday, Wednesday |
$300 |
| Thursday |
$400 |
| Friday |
$800 |
| Saturday |
$900 |
Rental of Coliseum in its entirety by a local civic organization on a Wednesday shall be $150.00.
The Coliseum is divided into 5 meeting rooms. The rate for each meeting room shall be as follows:
Weekdays 8:00AM to 5:00 PM
Monday through Thursday |
$50 per room |
| |
|
Evening rates 5:00 PM to 10:00 PM
Monday through Thursday |
$75 per room |
| |
|
Weekend rates
Friday through Saturday
7:00 AM to 1:00 AM |
$400 for four (4) contiguous Meeting Rooms |
| |
|
| Civic Luncheon 12 noon to 1:00 PM |
$50 per date |
Event Staff has the right to enter all rented rooms at any time during the contracted period.
When any booked portion of the Coliseum is rendered useless, customer is still required to pay rental on that unused portion.
Rental Times
Coliseum rental times will be as follows:
Monday through Friday, 7:00 AM to 12:00 midnight
Saturday, 7:00 AM to 1:00 AM
Sunday, 7:00 AM to 12:00 midnight
Requests for alternate times must be made in advance with the Coliseum Manager.
The customer must have all decorations and other items out of the Coliseum by closing time. If the customer goes over the rental time, the customer will be charged $70.00 per hour.
Reservations are on a first come, first served basis.
Security
Customer agrees to have on hand at all times sufficient police security to maintain law and order and protect all persons and property. Such personnel will be Seguin Police Officers arranged for by the Coliseum Manager. If the Seguin Police Officers are not available, the Coliseum Manager will schedule Officers from the Guadalupe County Sheriff's Department. All officers are paid for by the customer at the department's prevailing rate for off duty officers and for which there is a two (2) hour minimum.
Payments may be made by cash or money order and is due upon the officer(s) arrival. Upon the officer's arrival, the Customer who signed the contract must meet with the officer(s) for a briefing. The officer(s) will explain the rules and procedures. Failure to make payment will result in immediate function suspension with no refund to customer.
The following are the requirements for security:
If the event continues to midnight, the customer is responsible for hiring the officer(s) until 1:00 AM.
If the customer does not want to pay the officer(s) until 1:00 AM, the event must end no later than 11:30 PM.
RENTALS WITH ALCOHOL:
| Number of Guests |
Number of Officers |
| 1-200 |
2 |
| 201-400 |
3 |
| 401 + |
4 |
RENTALS WITHOUT ALCOHOL:
| Number of Guests |
Number of Officers |
| 100 or less |
0 |
| 101-200 |
1 |
| 201 - 400 |
2 |
| 401 + |
3 |
